HOPE Helps, a local non-profit with a mission to prevent homelessness and keep families in their homes, is looking for a talented individual who is compassionate, resourceful and organized to join our team. The ideal candidate will be self-motivated, committed to the organization’s mission and values, while consistently functioning as a highly dedicated team player and DOF of the organization. The DOF is responsible for managing effective non-profit financial systems, to include accounting, legal, and risk management. Plays a critical role in collaborating with the CEO in strategic decision-making and operations of HOPE. Position is approximately 25 hours/week, flexible schedule and benefits eligible. Required: Bachelor’s Degree in Accounting or Finance and Non-profit Experience.
- Understanding of HOPE’s mission, vision, values, programs and structure.
- Prepare monthly finance package for Board Report alongside CEO to include monthly forecast, income statement/balance sheet and data trends. Attends and participates in Finance Committee meetings.
- Oversee budgeting, financial forecasting, and cash management for administration and existing programs.
- Work alongside Development to process monetary donations/pledges and integrate with donor database and Quickbooks to assure accurate maintenance.
- Ensure appropriate use and allocation of funds according to donor restrictions to various departments.
- Perform all bookkeeping activities for donor receipts and cash disbursements (ex: bill pay, petty cash, in-kind, gift cards for events, deposits, reconciling bank/credit card statements, donor system, etc.). Secure an identified back up for all deposits when out of office.
- Record daily transactions for The HOPE Chest Thrift Store. Count and deposit cash from store sales.
- Coordinate and lead the annual audit and tax return (990) process, liaise with external auditors and present for approval to the board of directors; assess any changes necessary. Includes preparation of all supporting information for financial statements and footnotes. Prepare annual 1099-NEC, INT & MISC tax forms.
- Oversee and lead annual budgeting and planning process in conjunction with the CEO; administer and review all financial plans and budgets; monitor progress and changes; and keep senior leadership team abreast of the organization’s financial status.
- Prepare year-end statements with CEO and Development Department as well as other periodic donor tax reporting.
- Responsible for payroll activities and processing. Audit payroll process quarterly as it pertains to payroll functions.
- Responsible for enrolling/terminating and renewing medical benefits for eligible staff (healthcare, dental, vision, etc.).
- Works alongside HR as it pertains to deductions, accrual plans, salary adjustments, and other similar HR functions.
- Update and implement all necessary accounting practices (SOP); improve the finance department’s overall policy and procedures, and communicate any critical financial matters to the CEO.
- Represent HOPE in meetings, as assigned.
- Participates in orientation (training) for new department manager employees, as it pertains to budgets.
- Meet alongside CEO, annually, with all department managers to discuss budgeted needs and allowances.
- Participate in monthly leadership meetings and present budget updates.
- Identify and communicate any changes with financial laws as it pertains to HOPE.
- Required: Non-profit Financial Experience, Functional Allocation, Audit, Budget and Compliance Experience, Experience in QuickBooks and Donor Database, Proofreading/Editing Skills, Background Check.
Click here to download the job description.
Please send resume, cover letter and pay rate expectation to resume@hopehelps.org with DOF in the subject line.