We’re Hiring – Administrative Assistant

HOPE Helps, a local non-profit with a mission to prevent homelessness and keep families in their homes, is looking for a dynamic and organized person to join our team as an Administrative Assistant. This 30-hour position is responsible for providing administrative support to HOPE’s executive team and administrative staff, as assigned. The ideal candidate would have a high level of positive energy, welcoming demeanor, previous non-profit experience and show a dedication to the mission of HOPE.

• Understanding HOPE’s Mission, Values, Vision and structure.
• Act as the administrative building’s gatekeeper and timekeeper as it pertains to visitors and appointments.
• Be proactive in anticipating overall administrative department needs (ex: tracking calendars/meetings, keeping admin building organized, attention to details).
• Assist CEO and CAO (Chief Administrative Officer) with confidential administrative tasks, to include employee evaluation scheduling and form distributions, scanning, shredding and document creation, as assigned.
• Assist in prep, set up and breakdown of meetings / tours to include ordering food/supplies. Reset conference room after meetings / tours.
• Enter new contacts in Constant Contact (ex: Outreach/Development, Visitors, and Volunteers).
• Assist CEO and CAO with all staff events (staff retreat, job shadows, all staff meetings, etc.).
• Oversee Quarterly Staff Newsletter and in-house card circulation.
• Work alongside CAO as it pertains to identifying department needs (ex: 812 supply inventory, researching pricing options for purchasing and overall organization administrative needs).
• Maintain executive file organization (ex: HR files, vendor files, grants, department binders, etc.), as assigned.
• Assist DOF (Director of Finance) with copying incoming checks and scanning bills/invoices, as needed.
• Perform administrative requests for Marketing Department to include ordering nametags, bulk copying, t-shirt distribution, having marketing packets on hand for prep and use in tours / meetings.
• Assist Volunteer Department with data entry and auditing of hours in volunteer database (Volgistics).
• Assist Events Department with on-site box host distribution (pickups/drop offs) and other event duties, as assigned.
• Attend and assist with in-house and signature HOPE events, as assigned.
• Perform departmental clerical duties, as assigned by Admin Executives.

Please send resume, cover letter and pay rate expectation to resume@hopehelps.org  with ADMIN ASSISTANT in the subject line.

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